How To Create Your Own Email Domain Address For Free on Gmail

So you bought a new domain and want to set up your own business email address like [email protected]

Plus check all your emails coming to that email address in Gmail because everyone uses Gmail these days right?

Why should you create your own email domain address?

Sure, Hotmail or Gmail email addresses work just fine for emailing your friends and family.

However, when you send and receive emails with your customers, you need to look professional.

A custom domain email address helps you create a professional image and boosts your business’ credibility.

Consumers expect an email and a website domain name to match.

How To Create Your Own Email Domain Address For Free Tutorial

Make sure that you already bought your domain at a domain registry and have hosting.

If you don’t have a domain yet, I recommend using Namecheap and Porkbun.

These are the two places that I buy my domains. In terms of hosting, I use SitegGround.

If you host your website through Groovefunnels, then you will need to purchase “email hosting” only.

Step 1: Creating A Gmail Account

  • Click here to arrive in the new Gmail account sign up page .
  • You could use your existing personal Gmail account but I recommend you create another Gmail account for business-related emails to keep everything separate.
  • This will make it easier later down the track if you need to have staff checking emails on your behalf.
  • Just go through all the steps to set up your Gmail account, verify your account with your phone number, create your account, and then sign in.

We’re going to set up a new email on your domain and then route all incoming inquiries from that new email account back into Gmail.

Step 2: Create An Email Account At Your Hosting Provider

I’m currently with  Siteground to host my WordPress blog because…

  • It has close to 100% uptime,
  • Fast website loading speeds, and
  • Excellent customer service.

I chose Siteground from my SEO and server reliability because it’s one of the best.

And if you guys want to sign up to Siteground, just click here so that you can get a discount to Siteground hosting.

It doesn’t matter if you’re with Bluehost, Hostgator, or any hosting provider, your Cpanel would look similar.

The first step in your Cpanel is scrolling down to the heading “MAIL”.

Underneath that, click on “Email Accounts” and a new page will open.

  • I’m going to create a new email account called info @ so just enter in your email information.
  • Type your password or just generate a new password.
  • Under the “Mailbox Quota”, put in 500 for now.
  • Click on “Create Account”.
  • When you scroll down you will see the new email we’ve just created.
  • Another way of accessing your emails online is by going to yourdomain/webmail.
  • Then enter the new email address you created as well as the password and then login.
  • Head back to your Gmail account.
  • Click on the gear icon on the top right corner and then click on “See all settings”.

Step 3: Enable Gmail To Send From Your Custom Email Address

  • I prefer to use Gmail’s interface than the webmail interface.
  • In our case, we want our email info @ to be sent from Gmail so you can use Gmail to send and receive emails using your custom domain directly from your free Gmail account.
  • Head to the “Accounts and Import” tab.
  • Under “Check mail from other accounts”, click on “Add a mail account”.
  • A pop will appear, you will need to enter in the email address you just created and click on “Next”.
  • On the next step just leave it at “Import emails from my other account  (POP3)” then click “Next”.
  • For the next section, you will need some details to your emails tab where you created your emails.
  • Head back to your Email settings in Cpanel and click on “More” and then “Configure Email Client”.

Scroll down then look at the “Secure SSL/TLS Settings”.

These are the incoming server and outgoing server details that you need to add in your Gmail configuration.

Switching back to Gmail’s “Add a mail account”:

  • Enter in your full email address and password
  • For this example, In POP Server: enter your incoming server in the box
  • For Port, change that to 995
  • Check “Leave a copy of retrieve messages on the server”
  • Check “Always use a secure connection (SSL) when retrieving mail
  • Check Label incoming messages: [email protected]
  • Click on “Add Account”
  • Now that the email has been added to Gmail , select “Yes, I want to be able to send my email as [email protected]
  • Click on  “Next”.
  • For the next section, under Name, I could change my email name to: “Aimee Customer Service”
  • Leave it checked as “Treat as an alias” 
  • Click on “Next Step”.
  • Under “Send a mail through your SMTP server”, that will be the outgoing server.
  • In username, enter in your full email address
  • In password, enter the password you created for your email
  • Check on “Secure connection using SSL” and then click on “Add account”.
  • Once everything is added, the next step is confirming verification and adding your email address.
  • Gmail will send an email with a confirmation code to the email you created ([email protected]).
  • Log into your webmail then click on “roundcube” or whichever webmail application your cPanel provides.
  • Open the email sent from Gmail and click on the confirmation link.
  • The confirmation link will redirect you to another page, just click on “Confirm”.
  • Head back to Gmail and click on the cogwheel icon/settings and click on “See all settings”.
  • Under “Accounts and Import”, scroll down and click “make default”
  • Then set the reply to “Always reply from default address”.

Now you can use the Gmail interface and respond to customers or inquiries using your business domain!

That’s it guys!  Make sure you grab your free sales funnel planning workbook below.

This workbook guides you through the 5 simple steps of creating simple yet seriously effective sales funnels that convert leads into sales!

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Aimee Vo

Aimee Vo is a digital marketing expert with over 12 years hands-on experience in SEO and paid traffic. She publishes content on sales funnels, lead generation, and content marketing with insights from personal experience.